Financial Procedures
Accounting, filing of reports, and tracking of financial documentation are maintained by the Nevada FBLA-PBL Finance Director. The Finance Director is an employee of the management company staff hired by the Nevada Department of Education to manage the association. The Finance Director verifies check requisition, tracks transactions through regularly submitted copies of checks and deposit slips, reconciles bank statements monthly, and completes membership and financial reporting. No member of the management company has signing authority on Nevada FBLA-PBL bank accounts. All expense reimbursement request forms and invoices from vendors are sent to the State Adviser. Nevada FBLA-PBL finances are maintained through Quickbooks computer software on the Accrual Basis of accounting.
The State Adviser is charged with approving budgeted expenses, check requisitions, and managing the overall state and event budgets. The State Adviser is an employee of the management company hired to lead the operations of Nevada FBLA-PBL on day-to-day basis. All expenses and reimbursement requests should be directed to the State Adviser.
The Executive Director, is an employee of the management company hired by the Nevada Department of Education to manage the association. The Executive Director oversees the overall budgeting and financial process for Nevada FBLA-PBL and personally guarantees the association credit card. The Executive Director works closely with the State Adviser, State Chair, and Board Chair and Secretary/Treasurer to ensure that required records, transactions, and procedures are followed according to Policies and Procedures established by the Board of Trustees and the Nevada Department of Education.
The State Chair, who is the Business and Marketing Consultant and an employee of the Nevada Department of Education, is responsible for making all deposits, authorizing check requisitions approved by the State Adviser and and submitted by the Finance Director, forwarding copies of bank statements and checks to the Finance Director for reconciliation, and generating checks for approved expenses. All checks disbursed require the dual signature of the State Chair and another Department of Education employee.
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